Office of the Chief Financial Officer
The Grant Payment Request System
The Grant Payment Request System (GPRS) provides OJP, Office on Violence Against Women (OVW), and Community Oriented Policing Services (COPS) grantees the ability to draw down requests utilizing a secure OJP Web site. GPRS has many new features that enhances the grantee's ability to manage awards. Grantees can:
- View and print an award transaction history.
- Access a summary of award information such as award amount, hold amounts, last Federal financial report submission, and available balance.
- Cancel pending payment requests.
- Log in individually to a secure Web site.
- Consolidate GPRS usernames.
|OJP/OVW Grantees||COPS Grantees|
Grantees must have at least one registered financial point of contact (FPOC) in the Grants Management System (GMS) before they can access GPRS. The GMS FPOC may request to be a GPRS drawdown specialist by accessing the GPRS Website and selecting the option to self-register. After requesting to register, a confirmation email is sent to the programmatic point of contact (PPOC) and FPOC for the award(s) with notification that the FPOC has been granted access to GPRS as a drawdown specialist. The confirmation email is sent the same day the registration request is made. Once the confirmation email is sent, the drawdown specialist will be granted access to GPRS. Once access is granted, the FPOC will use the GMS user ID and password to log into GPRS.
A COPS grantee may request to be a GPRS drawdown specialist by accessing the GPRS Website and selecting the option to self-register. After requesting to register, the COPS Response Office will approve the request. After the request is approved, a confirmation email is sent to the FPOC with notification that the FPOC has been granted access to GPRS as a drawdown specialist. The confirmation email is sent the same day the registration request is approved. Once the confirmation email is sent, the drawdown specialist will be granted access to GPRS. Once access is granted, the FPOC will use the user ID entered during the self-registration process and a temporary password (sent in the confirmation email) to log into GPRS.
To access GPRS, click on either the GMS or COPS "New GPRS User Registration" link at https://grants.ojp.usdoj.gov/gprs/login. For questions and assistance, contact the Office of the Chief Financial Officer, Customer Service Center at 1-800-458-0786 (press 2) or firstname.lastname@example.org.Frequently Asked Questions
Q: What is GPRS?
A: OJP's current payment request system that allows grantees to draw down requests using the Internet.
Q: Is there a user guide for GPRS?
A: Yes, please click here to view the GPRS User Guide.
Q: What if I am not an FPOC in GMS? Can I still register for GPRS?
A: No. You must first register in GMS as an FPOC.
Q: How do I register as an FPOC in GMS?
A: Please go to the GMS Website at https://grants.ojp.usdoj.gov/gmsexternal/ to register.
Q: If I am a GMS (OJP/OVW) and COPS Management System (CMS) (COPS) user can I register in GPRS using one user ID for both accounts?
A: Yes. As of June 18, 2016, GPRS users will be required to consolidate usernames for the same grantee organization into one account. See, “How to Confirm Your GPRS Username Consolidation” for instructions.
Q: Are there draw down limitations to how much I can request at one time?
A: The U.S. Department of the Treasury uses Automated Clearing House (ACH) information to transmit payments using electronic funds transfer to the recipient's bank. Without a current, valid, and complete ACH form on file, payment requests for the same grant on the same day must be less than $10 million. With a current, valid, and complete ACH form on file, payment requests for the same grant on the same day must be a total of less than $100 million.
Q: After I make a draw down request, when will I receive payment?
A: In approximately 4 business days. However, if you request funds during OJP's reconciliation period (last 5 business days of each month), you will receive payment within the first 4 business days of the following month.
Q: How can I tell why my funds are on hold?
A: From the Create Payment Request web page, select the View Hold Amount Information hyperlink. The system will pop up a new window that shows the individual holds that have been placed and a brief description of the hold reason. Click here for illustrative screen shots.