Frequently Asked Questions

There are six foundational roles created to ensure entity users have the authority and ability to carry out specific requirements and tasks:

• Entity administrator.
• Grant award administrator—usually the POC in the old system.
• Application submitter.
• Alternate grant administrator.
• Authorized representative.
• Financial manager—usually the financial POC in the old system.

Multiple roles can be assigned to a single user. For more details regarding roles, visit JustGrants User Roles Guide. 

Your entity administrator must successfully set up their JustGrants account and enroll in the Automated Standard Application for Payments (ASAP) to accept and manage their award. If you have enrolled in ASAP and JustGrants, you can proceed with accepting an award in JustGrants. Please note: The authorized representative is the only role that is able to accept or decline an award. That individual must also be assigned to the award and must be the person that reviews and accepts the award.

For information on how applicants and entities will be registered and onboard their user into JustGrants, visit the Securely Onboard Your Entity Users to JustGrants section of the “Getting Started” page.

To determine whether your organization is already enrolled with JustGrants, contact the grant manager listed on the award or OJP Support (email: [email protected]; phone: 833–872–5175).

If your entity is not already registered in JustGrants, visit the Securely Onboard Your Entity Users to JustGrants section of the “Getting Started” page to find out how applicants and entities will register and onboard their users.

ASAP is the shared services payment system used by the Department of the Treasury that will replace the Grants Payment Request System for grants payments. Through this platform, recipients of DOJ grant awards and other forms of federal assistance will be able to request and receive payments for grants managed through JustGrants.

Drawdown is the term used to describe the process when a recipient requests and receives money under an award agreement.

The ASAP website can be found at https://fiscal.treasury.gov/asap/

First, the awarding government agency will create a POC from the System for Award Management. If you are the POC, you should have received two emails—one providing you with your ASAP username and one providing a temporary password with a link to create a new password. 

If you are not the recipient organization POC, you must be assigned one of the six roles to use ASAP: 

• POC—adds user or modifies their roles.
• Head of organization—approves changes to users and their roles. (Note: There can be only one head of organization.)  
• Financial official—enters and maintains banking account information.
• Authorizing official—adds payment requestor and inquirer only users.
• Payment requestor—initiates payment request.
• Inquirer only—can only run reports so no other role is allowed.

Once you are assigned a role, you should be able to create an account and access ASAP using your role’s permissions. 

You can request payments directly through the ASAP system. Be mindful that if you do not have the payment requestor role, you will not be able to request payment for your organizations awards. 

If you have the payment requestor role, login to ASAP.gov, mouse over “Initiate Payment Request,” and then follow the instructions: 

• For same day settlement, select Fedwire.
• For same day Automated Clearing House (ACH), enter current date in next step. 
• For next day ACH, simply select ACH.

Electronic funds transfer from the U.S. Department of the Treasury to the grantee, based on the information provided on the ACH form. The U.S. Department of Treasury uses ACH information to transmit payments using electronic funds transfer to the recipient’s bank. Without a current, valid, and complete ACH form on file, payment requests for the same grant on the same day must be less than $10 million.