Frequently Asked Questions

Questions pertaining to the Office of Justice Programs (OJP) operating budget should be directed to the Office of the Chief Financial Officer (OCFO). Also see OJP's Significant Events in the Budget and Appropriations Process for a timeline of related events and terms and definitions.

• BJA Funding Webinars
• DOJ Grants Financial Guide (2017)
• DOJ Grants Financial Guide
• DOJ Grants Financial Management Online Training
• FFATA Subaward Reporting Webinar (Webcast 17:29 minutes)
• Grants 101
• JustGrants Training Resources
• OJP Conference Cost Reporting Policy and Guidance
• OJP Financial Management Training Seminars
• OJP Financial Management Training Webinars
• OJP Grant Process
• OVC Funding Webinars
• Subawards and Procurement Contracts
• Territories Financial Support Center (TFSC)
• Tribal Financial Management Center (TFMC)

• Subrecipient Monitoring to Pass-through Entities Oversight Responsibilities For Subrecipients Webinar Recording
• Subrecipient Monitoring to Pass-through Entities Oversight Responsibilities For Subrecipients Webinar PowerPoint  (Powerpoint Size: 9721 KB)
• Pass-through Entity’s Responsibilities Checklist (PDF Size: 167.94 KB)
• Sample Suitability Determination Award Condition Subrecipient Monitoring Checklist (PDF Size: 203.96 KB)  
• Subrecipient Financial Monitoring - Site Visit Review Items for Consideration (PDF Size: 113.85 KB)
• Sample Subrecipient Monitoring Risk Assessment Tool (PDF Size: 159.12 KB)
• Sample Subrecipient Monitoring Checklist (PDF Size: 171.71 KB)

This five-part video training series is intended to help tribal grantees fulfill their fiduciary responsibility to safeguard grant funds and ensure funds are used for the purposes for which they were awarded. These online presentations are delivered by William Faith, Staff Account (COPS), Suheyla Lasky, Grants Financial Analyst (OVW) and Michael Williams, Staff Accountant (OJP). The series covers a variety of laws, rules and regulations that affect the financial and administrative management of a grant, from pre-award through post-award to include the closeout process.

• Part 1
• Part 2
• Part 3
• Part 4
• Part 5

The Elder Abuse Special Feature contains information and access to materials created and sponsored by federal agencies that focus on crimes committed against the elderly. Also see the following pages and sites for additional resources:

• Department of Justice: Elder Justice Initiative
• Office for Victims of Crime: Elder Justice

An EEOP is a workforce report that some organizations must complete as a condition for receiving Justice Department funding authorized by the Omnibus Crime Control and Safe Streets Act of 1968. The EEOP's purpose is to ensure that recipients of financial assistance from the Justice Department are providing equal employment opportunities to men and women regardless of sex, race or national origin. Federal regulations establishing the EEOP requirement also link a diverse workforce to effective law enforcement:

The experience of the [Justice Department] in implementing its responsibilities under the Omnibus Crime Control and Safe Streets Act of 1968, as amended, . . . has demonstrated that the full and equal participation of women and minority individuals in employment opportunities in the criminal justice system is a necessary component to the Safe Streets Act's program to reduce crime and delinquency in the United States. 28 C.F.R. § 42.301.

Justice Department regulations pertaining to the development of a comprehensive EEOP can be found at 28 C.F.R. § 42.301-.308.

OCR has developed the EEOP Utilization Report to help recipients comply with the EEOP regulations. Instead of requiring recipients to report all of the employment data that federal regulations require them to keep (see 28 C.F.R. § 42.301-.308), OCR uses the Report to prompt recipients to collect and analyze key employment data, organized by race, national origin and sex. OCR also uses the Report as an initial screening tool. If OCR's review of an agency's Report indicates that a more thorough examination of employment practices may be appropriate, it may request that the recipient provide additional employment data.

The requirement to develop, maintain and submit an Equal Employment Opportunity Plan derives from federal regulations of the Safe Streets Act. Recipients who have received funding under this Act must comply with EEOP requirements, as do funding recipients under the Juvenile Justice and Delinquency Prevention Act. The Office for Victims of Crime has made compliance with the EEOP requirements a condition for the Victims of Crime Act awards. Other recipients of federal assistance are not bound by EEOP regulations.

A recipient is subject to the Safe Streets Act if it receives funding under any of the grant programs listed in the U.S. Department of Justice Grant Programs Covered by the Nondiscrimination Provision of the Omnibus Crime Control and Safe Streets Act of 1968. This list of grant programs may not be complete. If you are still unsure of whether your agency is receiving funds under a program subject to the Safe Streets Act, contact your Justice Department program manager.

VOCA, similar to the Safe Streets Act, prohibits recipients from discriminating either in employment or in the delivery of services or benefits on the basis of race, color, national origin, religion, sex or disability. Although programs funded under VOCA are not subject to the Safe Streets Act, OVC, which administers VOCA-funded programs, requires all of its funding recipients to comply with Safe Streets regulations that apply to the EEOP.