The OVC TFMC Guide Sheets are plain language, easy-to-follow tools organized by topic area and designed to assist tribal grantees in developing and/or enhancing comprehensive financial policies and procedures.
These step-by-step guides include examples, visuals, resources, and references. Review (and enjoy) one or all of them!
For additional assistance or to request customized, individualized technical assistance please contact the TFMC Virtual Support Center by email at TFMC@usdoj.gov or telephone: 703.462.6900.
Financial Policies and Procedures Guide Sheets
- Accounts Receivable (PDF)
- Accounting Software (PDF)
- Accounts Payable (PDF)
- Award Closeout (PDF)
- Bank Reconciliation (PDF)
- Banking and Investments (PDF)
- Basis of Accounting (PDF)
- Capitalized Equipment (PDF)
- Cash Receipts (PDF)
- Cash Disbursement (PDF)
- Chart of Accounts (PDF)
- Company Credit Cards (PDF)
- Conflict of Interest (PDF)
- Creating an Entity Budget (PDF)
- Donations (PDF)
- Employee Expense Reimbursement (PDF)
- Excluded Parties List (PDF)
- Federal Financial Reports (FFRs) – Tips for Completing and Submitting
- Financial and Tax Reporting (PDF)
- Financial Management System Self Assessment (PDF)
- Functional Expense Allocation (PDF)
- Generally Accepted Accounting Principles(GAAP) (PDF)
- General Ledger (PDF)
- Gift Card Policy (PDF)
- Grant Award Modifications (PDF)
- Indian Preference and TERO (PDF)
- Insurance Coverage (PDF)
- Internal Controls and Separation of Duties (PDF)
- Inventory Management (PDF)
- JustGrants and ASAP Resource Guide (PDF)
- JustGrants System (PDF)
- Lease Versus Purchase (PDF)
- Levels of Authority (PDF)
- Monthly Close (PDF)
- Operating Reserve (PDF)
- Payroll (PDF)
- Post Grant Requirements (PDF)
- Preparing for Desk Reviews and Site Visits Guide Sheet (PDF)
- Preparing for Desk Reviews and Site Visits Job Aid (PDF)
- Procurement (PDF)
- Program Income (PDF)
- Physical Security (PDF)
- Records Retention (PDF)
- Single Audit (PDF)
- Subrecipient Monitoring (PDF)
- Supplanting (PDF)
- Time and Effort Tracking (PDF)
- Travel (PDF)
- Tribal Entity Credit Card (PDF)
Contact the OVC TFMC Virtual Support Center
Ask questions and/or request individualized grant financial management training and technical assistance by contacting the OVC TFMC Virtual Support Center at 703-462-6900 or TFMC@usdoj.gov