This checklist aims to provide privacy policy document authors, project teams, and agency administrators with a useful tool for evaluating whether the provisions contained within the agency’s privacy policy have adequately satisfied the core concepts recommended in the Privacy, Civil Rights, and Civil Liberties Policy Development Template for State, Local, and Tribal Justice Entities.
This checklist is a companion resource to the Privacy, Civil Rights, and Civil Liberties Policy Development Template for State, Local, and Tribal Justice Entities (SLT Policy Development Template. This document was designed to be used during the privacy policy drafting process, to check work on the draft policy, during the final review of the policy, or during an annual review to determine areas that may need minor enhancement or additional provisions to ensure that the policy is comprehensive in addressing all of the recommended core policy concepts, which include: purpose statement; policy applicability and legal compliance; governance and oversight; definitions; information; acquiring and receiving information; information quality assurance; collation and analysis; merging records; sharing and dissemination; redress; security safeguards; information retention and destruction; accountability and enforcement; and training. The format of the checklist was designed to mirror the structure and provisions recommended in the SLT Policy Development Template, and privacy policy provisions are grouped according to core policy concepts.