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Sample Materials

Sample Budget Summary

A.  Personnel/Salary Costs
$189,120.00
B.  Fringe Benefits
$103,808.00
C.  Travel
$19,256.00
D.  Equipment
$20,000.00
E.  Supplies
$15,048.00
F.  Construction
Unallowable
G.  Consultants/Contracts
$0.00
H.  Other Costs
$2,100.00
I.  Indirect Costs
$0.00
TOTAL PROJECT COSTS
$349,332.00
Federal Request
$349,332.00
Applicant funds, if any, to be applied to this project
$0.00


Sample Budget Narrative

  1. Personnel: As the XXX Police Department is in a rural area and has inadequate personnel to implant/create an Investigations Unit to improve and enhance rural area law enforcement investigative capabilities and investigation, we will need to hire two additional sworn police officers. The monetary amount listed in the budget for this program is the salaried rate for a starting sworn police officer at the XXX Police Department. These personnel are required to successfully implement this grant program.
  2. Fringe Benefits: For the two new sworn police officers: each officer’s benefits are calculated at 54.89% salaried benefits for 24 months, the length of the grant funding. 54.89% was determined by: SOC/FICA 1.45%, Workers' Comp. 7.14%, Health Insurance 28.80%, and Retirement 17.50%.
  3. Travel: The following trainings and meetings are a part of this grant program and essential to its success.

    Two sworn staff to attend the Department of Justice-sponsored grant meeting to be held in Washington, D.C. (Estimated costs are documented in the budget portion of this grant.)

    Two sworn staff to attend the Department of Justice-sponsored grant meeting to be held in California Congressional District 01.(Estimated costs are documented in the budget portion of this grant.)

    Two newly assigned Detectives/Investigators, plus our current Detective/Investigator, will provide us with three Detectives/Investigators forming the Investigations Unit. Training is essential to the success of this unit and program. These three Detectives/Investigators will each be sent to two 80-hour California Police Officers and Standards Training (P.O.S.T.) investigative courses during the course of this grant/program. Specific investigative courses to be determined based on the selection of the Detectives/Investigators and training they have already received and specialized training determined necessary for the success of this program. (Estimated costs are documented in the budget portion of this grant.)

    The Sergeant assigned as the Investigations Unit Supervisor will attend an 80-hour California Police Officers and Standards Training (P.O.S.T.) investigative supervisory course. Course to be determined based on the training the assigned supervisor has already received. (Estimated costs are documented in the budget portion of this grant.)
  4. Equipment: The following equipment is essential for the Detectives/Investigators to successfully accomplish the goals and objectives of this grant/program.

    The XXX Police Department is located in the rural community of XXX in XXX County in northern California. Due to this, the criminals the officers encounter, conduct investigations on, and arrest are familiar with the sworn officers and the department vehicles. In order for the Detectives/Investigators in the Investigations Unit to successfully conduct proactive investigations, they need an unmarked police vehicle. With funds received from this grant, the XXX Police Department will purchase an

    unmarked police vehicle

    for the Investigations Unit to allow the goals and objectives of this grant/program to be accomplished. (Estimated cost is documented in the budget portion of this grant.)

    The XXX Police Department Investigations Unit will be very limited in its surveillance capability based on the rural wooded environment the city is located in. In past and current attempts to conduct surveillance operations on criminal suspects during daytime and nighttime hours, XXX Police Department officers have been unsuccessful during the majority of these operations due to our rural environment and the size of the community. Additionally, during nighttime hours on crimes-in-progress calls, officers have been unsuccessful in locating and apprehending the suspects the majority of the time. This is due to the lack of technology and resources available to the XXX Police Department officers. With funds received from this grant, the XXX Police Department will purchase a FLIR FlashSight device (a handheld thermal imaging device made specifically for law enforcement) to allow the goals and objectives of this grant/program to be accomplished. (Cost determined by phone quote from FLIR and is documented in the budget portion of this grant.)
  5. Supplies: The following supplies are essential for the Detectives/Investigators to successfully accomplish the goals and objectives of this grant/program.

    As previously stated, the city of XXX is in a rural, wooded area in XXX County in northern California, which is very well known for illegal marijuana growing operations. The suspects who engage in these activities often travel to and from the illegal marijuana growing operations. To locate, investigate, and successfully prosecute these suspects, Detectives/Investigators need to be able to locate the illegal marijuana growing operations. A safe way to do this is with technology that the department does not yet possess. That technology is covert GPS tracking devices that can be attached to suspect vehicles. Covert GPS tracking devices can be used with data loggers and live tracking devices. Detectives/Investigators need these devices to conduct other narcotics-related investigations, to use with bait property operations, and to track other suspects engaged in criminal activity, identifying locations they frequent and their associates. With funds received from this grant, the XXX Police Department will purchase two covert GPS data loggers, one live track covert GPS device with magnetic case, activation, and a 2-year tracking subscription. These devices will allow the goals and objectives of this grant/program to be accomplished. (Costs determined from listed prices on the company’s Web site and are documented in the budget portion of this grant.)

    The XXX Police Department Detectives/Investigators in the Investigations Unit will be responsible for conducting field interviews and documenting audio and video evidence during their investigations. An essential tool is a high definition compact portable video recorder that can be carried easily and used in the field. The video recorder also needs to be able to download audio and video recordings directly onto the computer. With funds received from this grant, the XXX Police Department will purchase three HD IFlip portable audio/video recorders, one for each Detective/Investigator in the unit. These devices will allow the goals and objectives of this grant/program to be accomplished. (Costs determined from listed prices on the company’s Web site and are documented in the budget portion of this grant.)

    The XXX Police Department Detectives/Investigators in the Investigations Unit will require three holsters for their department-issued Glock Model 22 40 Caliper pistols. This will allow one holster for each Detective/Investigator to use while in plain clothes, making them safe while accomplishing the goals and objectives of this grant/program. With funds received from this grant, the XXX Police Department will purchase the three holsters. (Costs determined from listed prices on the company’s Web site and are documented in the budget portion of this grant.)

    The XXX Police Department Detectives/Investigators in the Investigations Unit will require three magazine/handcuff cases. This will allow one set for each Detective/Investigator to use, while in plain clothes, making their police gear accessible. With funds received from this grant, the XXX Police Department will purchase the aforementioned, three magazine and handcuff cases. (Costs determined from listed prices on the company’s Web site and are documented in the budget portion of this grant.)

    The XXX Police Department Investigations Unit will need the ability, equipment, and supplies to process and collect evidence from crime scenes to conduct adequate investigations. With funds received from this grant, the XXX Police Department will purchase one fully equipped field evidence processing/collection kit. Items included in this kit shall be as follows.
    • Paper Evidence Bags, 100 printed, 7" x 4" x 13 ½"
    • Paper Evidence Bags, 100 printed, 8" x 5¼" x 15½"
    • Paper Evidence Bags, 100 printed, 12" x 7" x 17"
    • 3 Gun Shot Residue (GSR) Kits
    • Bluestar Forensic Mini Kit, (Blood Detection)
    • Cap-Shure DNA Collection Swabs, 50 Swabs
    • 2 Standard Magnetic Fingerprint Powder Applicators
    • Black Magnetic Latent Fingerprint Powder, 16oz
    • Palmprint Residue Lifters, 24 Lifters
    • Footprint Residue Lifters, 12 Lifters
    • 3 EZ-ID Ceramic Fingerprint Pads
    • CyanoWand Fuming Fingerprint Kit
    • Vinyl Photo Documentation Ruler
    • 3 ABFO No. 2 Photomacrographic Scales
    • 3 Plastic Medium “L” Reference Scales, 7"
    • 4 Pair UltraGrip Boot Covers, Universal Size
    • 2 Long Wave UV Mini Lamps
    • Ninhydrin Aerosol Spray, 16oz
    • Portable Fingerprint Fuming Chamber Kit
    • 3 EZ-Lifter Fingerprint Card Kits
    • 2 Hinge Lifter Fingerprint Card Kits
    • 2 Rubber/Gel Footprint Lifters
    • 4 Gloss White Fingerprint Sketch Card Pads
    • Portable Latent Print Organizer Kit
    • Crime Scene Evidence Photo Numbers, 1-15
    • Crime Scene Evidence Photo Numbers, 16-50
    • Crime Scene Evidence Photo Numbers, 51-99
    • Canon SD990 Digital Camera
    • SDHC Card for aforementioned camera
    This kit will allow the goals and objectives of this grant/program to be accomplished. (Cost and supplies determined by speaking with XXX Police Department staff member trained in field evidence processing/collection.)

    As a part of this grant/program, funds will allow the XXX Police Department to hire two sworn police officers. These two new sworn police officers will require the essential duty gear that officers of the XXX Police Department are assigned to safely and effectively fulfill their duties as police officers. With funds received from this grant, the XXX Police Department will purchase two of each of the following items, one for each new sworn police officer.
    • Rockriver .223 AR-15
    • Remington 870 Express Beanbag Shotgun
    • Glock Model 22 40 Caliper
    • Ballistic Vest Level II
    • Kenwood Portable Patrol Radio
    • X26 Taser With Holster
    • Patrol Flashlight
    • Expandable Baton
    • Handcuffs X 2
    • O.C. Spray
    • Leather Duty Gear, Belt, Holster, Cuff Cases, etc.
    This gear will assist the XXX Police Department in accomplishing the goals and objectives of this grant/program. (Costs are documented in the budget portion of this grant.)

    As a part of this grant/program, the funds will allow the XXX Police Department to hire two sworn police officers. These two new sworn police officers will require uniforms that officers of the XXX Police Department are assigned to effectively fulfill their duties as police officers. With funds received from this grant, the XXX Police Department will purchase two initial sets of XXX Police Department uniforms, one set for each new sworn police officer.
    • 2 Long-sleeved Uniform Shirts w/ Tailoring & Patches
    • 2 Short-sleeved Uniform Shirts w/ Tailoring & Patches
    • 2 Pair of Uniform Pants w/ Hemming
    • 1 Long-Sleeved Class C Uniform Shirt w/ Tailoring & Patches
    • 1 Pair of Class C Uniform Pants w/ Hemming
    • 1 Duty Jacket
    The uniforms will assist the XXX Police Department in accomplishing the goals and objectives of this grant/program. (Costs for the uniforms determined by XXX Police Department staff members personal knowledge, and they are documented in the budget portion of this grant.)
  6. Construction: This section is not applicable.
  7. Consultants/Contracts: This section is not applicable.
  8. Other Costs: The tuition fees are for the trainings detailed under the “Travel” portion of this grant proposal, and they are an essential part to its success. (Estimated costs are documented in the budget portion of this grant.)
  9. Indirect Costs: This section is not applicable.