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2.1 Application Process

Application Submittal

Applicants for OJP funding (or funding through other Department of Justice components that follow this Financial Guide) submit applications online through either the federal grants portal Grants.Gov ( or the Department of Justice’s Grants Management System (GMS) ( Each program solicitation will specify which system should be used for that program, and will contain detailed technical instructions on how to register with the system and apply for funding. Applicants for formula/block funding, earmarked funding, and continuation funding, are generally required to register and create a profile in GMS. Applicants for competitive funding are generally required to register in Grants.Gov. It is best to register well in advance of the application deadline, as processing registration into these systems may take some time (in most cases, approximately one week).

Most OJP discretionary solicitations require, at a minimum, a number of elements. These generally include the Standard Form (SF) 424 (Application for Federal Assistance), a program narrative, budget detail worksheet and budget narrative. There are also a number of certifications that may be required, and other elements as specified in the program solicitation.

  • Note regarding SF424 question regarding determination of applicant type: Applicants must specify what type of entity they are on the SF424. Generally, applicants for OJP grants are one of the following types of entities: States, units of local government, Indian tribes or units of tribal government, not-for-profit organizations, for-profit organizations, educational institutions, and (in limited circumstances) individuals. It is possible to select other applicant types as well, as appropriate.
  • Note regarding SF424 question regarding delinquency on Federal debt: The question on the SF 424 applies to  the organization that is requesting Federal assistance, not the person who signs the application as the authorized representative of the organization. Federal debt includes delinquent audit disallowances, loans, taxes, and any outstanding debts with the Treasury.