U.S. Department of Justice, Office of Justice Programs

Correspondence Tracking System (CTS)

ACRONYM: CTS

ORIGINATOR:

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Office of Justice Programs
Minor Organization Subdivision: Office of Administration
Name of Unit: Office of the Chief Information Officer
Street Address: 810 7th Street, NW
City: Washington, DC
State:
Zip Code: 20531
Country: United States
Hours of Service: 6:00 a.m. - 10:30 p.m.
Telephone: 202-305-9071
FAX:
E-Mail Address:

ABSTRACT: OJP is responsible for responding to official correspondence received through the Executive Secretariat of the Department of Justice, who distributes correspondence for OJP attention through OJP's Executive Secretariat. OJP's Controlled Correspondence Tracking System (CTS) also tracks correspondence sent directly to OJP for appropriate handling.

PURPOSE: The CTS allows users to keep track of official correspondence during the entire time the correspondence is actively handled by OJP bureaus and offices. Additionally, the System provides OJP users with reporting and searching capabilities for both active and inactive correspondence.

ACCESS CONSTRAINTS: All records in the CTS are protected from unauthorized access through appropriate administrative, physical, and technical safeguards. These safeguards include use of passwords to restrict access to only those with a need to know to perform their duties.

USE CONSTRAINTS: Users of the CTS are restricted to only those privileges necessary to perform assigned tasks.

AGENCY PROGRAM: CTS provides the following services to the Office of the Assistant Attorney General (OAAG): management of official correspondence, trending and analysis of correspondence distribution, and reports (ad hoc and scheduled).

SOURCES OF DATA: The information contained in CTS is provided by OAAG personnel, the Office of Communications, and designated personnel in the various bureaus and offices.

RESPONSIBLE OFFICE FOR DISTRIBUTING INFORMATION (if different from originator):

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Office of Justice Programs
Minor Organization Subdivision: Office of the Chief Financial Officer
Name of Unit: Executive Secretariat
Street Address: 810 7th Street, NW
City: Washington, DC
State:
Zip Code: 20531
Country: United States
Hours of Service: 9:00 a.m. - 5:00 p.m.
Telephone: 202-307-5980
FAX:
E-Mail Address:

ORDER PROCESS: A request to learn the status of congressional inquiries is processed through the Office of Communications.

OFFICE OF CONTACT FOR FURTHER INFORMATION (if different from the originator):

Department/Agency Name: U.S. Department of Justice
Major Organization Subdivision: Office of Justice Programs
Minor Organization Subdivision: Office of the Chief Financial Officer
Name of Unit: Executive Secretariat
Street Address: 810 7th Street, NW
City: Washington, DC
State:
Zip Code: 20531
Country: United States
Hours of Service: 9:00 a.m. - 5:00 p.m.
Telephone: 202-307-5980
FAX:
E-Mail Address:

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