Documents supporting a federally initiated and declined/referred case must be retained for three years after the submission of the case for SWBPI funds. Documents can include paper or electronic case files, e-mails from the U.S. Attorney's Office, case notes, or documentation of telephone or face-to-face meetings with U.S. Attorney's Office staff or federal law enforcement officials.
CEO's or their designees must also certify as to the truth and accuracy of reported case information.
For each prosecution case submitted for SWBPI funds, the jurisdiction must provide the following information:
- Docket or Case Number.
- Defendant's Last Name.
- Defendant's First Name.
- Defendant's Middle Initial, if known.
- Referring Federal Agency.
- Referred Date.
- Resolved Date.
Jurisdictions will be required to submit court and arrest record for selected cases during the pre and post award review of SWBPI cases. Any cases that do not have the corresponding court and arrest records will not be considered for SWBPI funding.