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OVC Publishing Guidelines for Print and Multimedia About OVCOJP seal: Innovation . Partnerships . Safer Neighborhoods Message From the DirectorOVC Publishing Guidelines for Print and Multimedia NCJ 229712 / March 2010
Submission DeadlinesSubmission Requirements
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    File Setup
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Submission Requirements


File Setup

Prepare your submission package according to the following guidelines:


Submit electronic files via e-mail or on a CD-RW.

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We currently accept documents in Microsoft Word only. Submission of materials with design elements already incorporated will delay final production and availability of your work to victim service providers. Contact your grant monitor with questions about this requirement.

  • For publications longer than 100 pages, save each section in individual files and name them accordingly (i.e., section 1, section 2, section 3). Do not exceed 100 pages per file.

  • Submit tables and graphs in separate electronic files. Provide data points for graphs.

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Follow these guidelines:

  • Margins. Set 1-inch margins all around (left, right, top, and bottom).

  • Line spacing. Double space text.

  • Justification. Left justify the text.

  • Indentation. Use block style. Do not use tabs or indents at the beginning of paragraphs.

  • Fonts. Use 12-point Times New Roman for all text. You may use a different point size of the same font to differentiate subhead levels.

  • Page numbering. Use footers to number your pages.

  • Footnotes and endnotes. Endnotes are preferred.

Do not use other formatting tools (e.g., different size text, tabs, columns, boxes). Text submitted to OVC will be edited and designed to develop the final product. Unnecessary formatting in draft text can delay the publishing of your grant product.

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Generally, OVC prepares final artwork. If your grant or contract requires you to prepare camera ready art, check with your grant or project manager for our production standards (e.g., disclaimer use and placement, logos).

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