U.S. Department of Justice, Office of Justice Programs

Office of Audit, Assessment, and Management (OAAM)

Highlights of OAAM Accomplishments

In FY 2009, OAAM completed the following activities:

Improving Grantee Oversight

  • Completed a formal report of OJP and Office of Community Oriented Policing Services programmatic and financial monitoring efforts, documenting both the level and quality of monitoring activities in FY 2008.

  • Tracked, reviewed, and reported on quarterly grant monitoring accomplishments across OJP and the COPS Office, verifying that OJP and the COPS Office monitored more than $1.13 billion or 14 percent of open active award funding by the close of the third quarter 2009.

  • Led the development and implementation of detailed policies and procedures for referring and managing grant recipients recommended for high-risk designation, which includes a four-tier system to assist in determining actions required to bring grantees back into compliance with grant terms and conditions.

Improving Grant Management and Administration

  • Released an updated monitoring module in the Grants Management System that enables grant monitors to communicate the outcomes of site visits to grantees in a timely manner, and provides several functional improvements, including system workflow, documentation of issue resolution and tracking, and a grantee interface for sending formal correspondence.

  • Provided training to grantees and grant managers on topics such as Recovery Act reporting, the Grants Management System, grant fraud and abuse, and grants administration.

Improving Business Processes and Internal Controls
  • Conducted internal reviews of OJP processes and made recommendations to enhance and strengthen internal controls as required by the Federal Managers' Financial Integrity Act of 1982 (FMFIA) and the Office of Management and Budget Circular A-123, "Management's Responsibility for Internal Control." Specifically, OAAM conducted a risk assessment of OJP's controls over commercial, grant, and payroll processes. OAAM also conducted an assessment of OJP's administrative and program controls to support OJP's assurance statement required by FMFIA.
Coordinating Audit Resolution
  • Closed 226 single and OIG grant audit reports, which included 750 recommendations and $80.5 million in questioned costs to various DOJ grant recipients. Of the $80.5 million in questioned costs, DOJ grant recipients provided documentation to support $40.6 million and returned $9.9 million for unallowable or unsupported costs to DOJ. The remaining $30 million were approved by DOJ.
  • Closed 65 percent of the remaining 69 reports that were transferred from the Office of the Chief Financial Officer. In addition to the transferred reports, OAAM has closed 47 percent of reports received since the beginning of FY 2009.
Overseeing Grant Programs
  • Completed assessments of the following: the financial monitoring process of the Office of the Chief Information Officer; post-site visit monitoring in OJP and the Office of Community Oriented Policing Services; and the Internet Crimes Against Children Training and Technical Assistance program administered by the Office of Juvenile Justice and Delinquency Prevention.
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